THE ROLE

A Legal Assistant is sought for the office of the Deputy General Counsel – Litigation & Employment. Ideal candidate will be a proactive, meticulously organized, very detail-oriented assistant who manages the overall office for a highly busy legal executive, who is comfortable working with individuals in a variety of roles both within and outside the agency, and who can handle a fast-paced, dynamic environment. Law school grads with interest in litigation, employment or immigration law, or candidates with a paralegal certificate or paralegal background looking for exposure to litigation, employment or immigration law, are encouraged to apply.

RESPONSIBILITIES

· Be responsible for handling executive’s calendar, appointment scheduling and calls.

· Be proficient in Microsoft Office, particularly Outlook, MS Word, Excel and Power Point, as well as Acrobat Adobe Professional

· Prepare daily To Do Lists, manage follow ups and determine which items can be handled directly by the assistant

· Draft, format, redline and edit highly confidential agreements and correspondence

· Maintain spreadsheets, charts and summaries

· Understand the workflow relationships both within the Office of the Chief Legal Officer and the agency at large.

· Be familiar with, or interested in learning basic legal concepts, like state and Federal legislation, contract law, administrative agencies, and arbitration

· Be able to use Westlaw, NetDocuments, and database searches using various search techniques

· Liaise with multiple external legal counsel on active litigation cases (e.g., scheduling witness depositions, track document production), subpoenas (e.g., e-discovery and document review) and contracts

· Utilize electronic signature and calendaring applications to ensure documents are executed, distributed and renewed

· Organize and update hard copy and electronic files, ensuring all relevant documents are quickly accessible

· Coordinate travel itineraries and prepare monthly expense reports

· Occasionally assist with minimal personal tasks such as making reservations, ordering event tickets through CAA, and updating personal calendar