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Department Administrator, Legal Affairs

Inglewood, CA, USA

SoFi Stadium and Hollywood Park

About the Role

Position Summary

SoFi Stadium/Hollywood Park is seeking a Legal Department Administrator. This individual will play a key role in managing the day-to-day affairs of the Legal and Risk Management departments and be responsible for scheduling, the implementation and management of a document management system, and assisting with the management of legal claims and litigation.

The successful candidate will be diligent and detail-oriented with excellent organization skills and experience in document management processes.


Collecting and identifying any documentation related to claims and ensuring uniform naming and labeling of documents;
Uploading discovery responses and transaction documentation for requests for production or in connection with transactions and submitting documentation to external legal counsel and other outside parties;
Maintaining best record keeping practices for contracts, insurance documents, and training provided by the Legal Department for pertinent legal, risk management, or safety topics;
Maintaining legal electronic records in accordance with best record keeping practices;
Coordinating calls and meetings with legal, internal departments, and other third parties;
Attending and supporting regular meetings with insurance carriers, outside counsel, lenders, service providers and others on a wide variety of issues;
Performing initial intake of documents including application of standard file naming and labeling and maintaining same;
Distributing vendor contracts, insurance certificates, and other information in the legal files within and outside of the organization;
Coordinating contract and insurance documentation reconciliation with third party compliance systems for insurance or contracts;
Coordinate with legal, internal departments, and external legal counsel to ensure attorney bills are tracked, routed and paid in accordance with approved rates and time as required by attorney engagement letters;
Follow up with internal departments regarding recovery or reimbursement of losses claimed against third parties;
Run notes from legal meetings and tracking logs to make sure major projects stay on time and meet milestones;
Coordinate centralized tracking log or system for contracts in review including tracking critical dates such as execution, renewal options (automatic and opt out), and expiration;
Collecting and understanding legal department's business requirements and writing documentation as needed; and
Develop, structure, optimize, and maintain databases, dashboards, visualizations, and reports to assist with the legal department's interactions across the company and with external counsel.


About the Company

SoFi Stadium, the new home of the Los Angeles Rams and Los Angeles Chargers, is located at Hollywood Park, a 298-acre sports and entertainment destination being developed by Los Angeles Rams Owner/Chairman E. Stanley Kroenke in Inglewood, California. The 3.1 million square-foot SoFi Stadium is the largest stadium in the NFL, as well as the first indoor outdoor stadium. It seats approximately 70,000, expandable up to 100,000, with more than 260 luxury suites and more than 13,000 premium seats. SoFi Stadium has already hosted the 2022 NFC Championship game and Super Bowl LVI in 2022. Exciting events are to come such as the College Football National Championship Game in 2023 and the Opening and Closing Ceremonies of the Olympic Games in 2028.

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